WISCONSIN STATE MUSIC CONFERENCE

SAMPLE GUIDELINES & WAIVER

October 29-31, 2008 Monona Terrace, Madison, WI

Wisconsin State Music Conference Exhibitors are subject to Monona Terrace's policies regarding sampling food and beverages during the conference.  If food is an integral component of your business, please familiarize yourself with these policies and submit the completed waiver to Monona Terrace before October 22, 2008. Sampling will not be allowed by Monona Terrace to companies who miss this important deadline, so we encourage you to get your signed waiver on file with Monona Catering today!

Monona Terrace Catering's Letter to Exhibitors (PDF)

  Download the Waiver (PDF)

Monona Catering

Sampling Guidelines

Exhibitors may only distribute free samples of a food or non-alcoholic beverage that is made or sold in the ordinary course of business of the exhibitor. These samples must not exceed 2 ounces of food or 3 ounces of beverage.

Exhibitors authorized to distribute free samples must sign a hold harmless agreement, indemnifying both the City of Madison and Monona Catering from any claims for injury or illness that may arise from said activity.  Proper liability insurance must be supplied by said exhibitors.

The request to distribute free samples must be submitted in writing to Monona Catering at least one week prior to the opening of the event with precise product descriptions, along with the executed hold harmless agreement.

Due to state regulation, should an exhibitor wish to distribute alcoholic beverage samples, they must purchase all alcoholic beverages from Monona Catering.  The distribution of this product must be directly supervised by a State of Wisconsin licensed bartender, whether that person is a Monona Catering employee or representative of the exhibitor.  Should this person be a representative of the exhibitor, a copy of their bartender license must be on file with Monona Catering prior to the opening of the event.  Additionally, a copy of the exhibitor’s liquor liability insurance indemnifying both the City of Madison and Monona Catering from any claims, as a result of the service of alcohol by their employees or representatives, will be required.

Should an exhibitor wish to distribute food or beverage products that are not made or sold in the ordinary course of their business, then these products must be ordered through Monona Catering.  If the exhibitor is handling the distribution of these products, then compliance to all regulations set forth by the Wisconsin Department of Health for proper food handling will be adhered to via the supervision of Monona Catering.

Monona Catering reserves the right to terminate the distribution of any samples should it be in violation of Federal, State, County, or City laws relating to food and beverage handling or if deemed necessary for public safety reasons.